One of the most frequent questions I get is how or why I use multiple planners. I have discussed this a few times in my YouTube videos, but I decided to explain in more detail how I stay organized in this system and also give you some tips on how to decide if this will work for you too!
First, let me explain my system. I have used a planner ever since 5th grade (I swear!) and having one for each school year has worked for me all the way up to my senior year of college. That year, I started wanting to post more blog posts and I needed a way to organize that information. After doing some research about different types of planners I could use to schedule my posts and hold information, I stumbled upon a Kikki.K planner video on YouTube and fell in love. I felt like I found a missing piece of my life!
Since then, my planning system has changed a lot, but what I’ve learned is that having multiple planners works for me. That does not necessarily mean that I have multiple calendars though. All of my planners are used for different purposes which means some (or the majority of them) don’t even have a functional calendar that I use to schedule.
Currently, I am using 4 different types of planners and I am contemplating adding some more into the mix. You can see me talk about each of them in this YouTube video here.
- Make a list of everything you need/want to keep track of. This could be necessary things like a school schedule, your everyday calendar, or to-do lists, but it could also include lists of address, a wish list, or budgeting lists. It all depends on your own life and although you can adopt some great ideas from other people, determine for yourself what you really need. If you’re drawing a blank, you can click here to download a list that I made of ideas you can include!
- Think about what information you need on-the-go or if you even need any. A lot of my setup is based on information I would want when I am out of my house. I wanted to be able to grab one planner that had everything I might need if I wanted to run errands, work on social media posts and see my to-do list all in one place. However, I do urge you to be conscious of what information you are carrying out in public. For example, I do have a list of my passwords, but I keep that at home just in case my planner ever fell out of my hands.
- Determine what purpose your planner will serve. If you only want to decorate or use it as a diary, then do that! You don’t have to plan the way everyone else does and if using your phone works for you, there’s no reason to force yourself to do anything different. On the other hand, you don’t have to decorate your planner at all if you don’t want to. Because I do enjoy decorating but also need to be functional, I use my Erin Condren Life Planner (use the link to sign up and get a $10 voucher for first time orders!) solely as my fun and pretty memory planner and my personal planner acts more as my “brain” and is not as heavily decorated. I purposely arranged my planner system so that I could use stickers and have fun planning creatively while staying organized.
- If there are areas of your life that need more planning, consider using one whole planner for it. After creating the list of everything you want to keep track of, decide what topics you need to expand more upon or need to focus more on. Common single-topic planners are health and fitness, finance and budgeting, social media or business, and family and home, but you can expand on anything in your life that needs more organization. Then pick the planner that works best for your topic. For myself, a regular bound planner like an Erin Condren Life Planner works best for me for food diary and health tracking, but a binder-type planner works best for me when planning for my social media accounts. You don’t need a separate planner for everything in your life though! Again, that is something you need to determine for yourself, but remember not to overwhelm yourself with too many different books.
- Be flexible with your system. Your needs and information will change based on the timing of your life, so don’t get too frustrated if you feel nothing is working. It helps sometimes to take planner breaks to remember what really keeps you organized and happy.
I hope I gave you some insight into why one would use multiple planners and I also hope it helped you organize your life a little better. Let me know what you think of this post and what kind of planner system works best for you!